ncbis jobs

Job Title: Attendance and Academic Data Manager (Whole School)

Job Purpose: The Attendance and Academic Data Manager is responsible for the overall consistency,

accuracy, integrity and security of academic (including pastoral) data.

The Attendance and Academic Data Manager is responsible for supporting the attendance
and welfare of students.

Reporting to: Head of Secondary

Qualifications
and experience: Bachelor's Degree

(For further
information Minimum Three years of experience using a Management Information System (MIS) system

refer to the (preferably one linked to a school)

person
specification) Excellent proficiency in English (written and spoken)

Have advanced excel skills

Have the ability to present information in a clear and understandable format

Main (CORE) Responsibilities
duties

Developing the schools’ use of its data (Engage) to provide intelligence that

enables focused school improvement

To work alongside the school IT Director in ensuring updates to Engage

are planned and implemented correctly and without risk of data integrity b

eing jeopardised.

To manage the statutory and school based collection of data to

deadlines, and prepare electronic and paper based reports for

staff, pupils, parents and outside agencies.

Prepare and update electronic mark sheets for collecting assessment data in line

with the school assessment cycle and as and when required.

Create and print interim assessment point reports for parents as part of

the school assessment cycle and as required.

Work with staff and the Secondary Deputy Head Academic to develop staff

use and understanding of reports to inform intervention both at subject, year

and class teacher level.

Ensure assessment point data is taken from Engage and is imported into

additional computer packages or Excel.

Support staff in the effective use of GL assessments and CATs exams and data to

inform target setting and setting of students.

Create tracking sheets for a number of stakeholders that show the varying

progress of students across the school at student, department and school level.

Support with the monitoring and updating of sheets that track key students.

Working with the Inclusion Leader to ensure the Inclusion Register is updated

and reconciled with Engage.

Ensuring that the school meets the data protection (like GDPR) requirements.

Working with staff at all levels and governors of the school to monitor

and report on school performance using accurate and relevant data held within

the MIS.

Managing the tracking of data directed by leadership and

working with a range of staff to develop the most effective use of ICT bas

ed tool to record and report on a range of data sets (including academic and

pastoral data).

Where required support the Exams Manager in ensuring that all procedures.

Support the central recording of student assessments and target setting.

Work with the Senior Leader responsible for Timetable and Curriculum to set up

and maintain the school timetable and manage in year changes.

Update student timetables, as required, during the academic year and provide

individual student timetables, as required.

Work with staff to oversee attendance processes.

Fulfil a role as part of student welfare and link closely with in school support to

enhance student welfare.

Monitor attendance daily.

Track attendance of students.

Communicate with parents and families to support attendance of students.

Additional
Duties: Whilst every effort has been made to explain the main duties and responsibilities

of the post, each individual task undertaken may not be identified.

• Employees will be expected to comply with any reasonable request from the

Principal, EBM (Executive Business Manager), or member of ACLT (Academic

Leadership Team) to undertake work of a similar level that is not specified in this

job description.

On occasions, supporting the Secondary Deputy Head (Academic) & (Pastoral) with
administrative tasks such as updating meetings and calendar items, much like an
administration support assistant.

This job description is current at the date shown but, in consultation with you, maybe changed by the ACLT to
reflect or anticipate changes in the job commensurate with the grade and job title.

Person Specification: Attendance and Academic Data Manager

Need Required Desirable

To hold a Bachelor's degree ✓

To have a minimum of 3 years’ experience working with Management Information ✓
Systems (MIS), preferably in a school setting.

✓
Previous experience of working in an International School

✓
Excellent Excel skills

Excellent English proficiency in speaking and written communication. ✓

To be able to meet deadlines and work proactively. ✓

Ability to work independently and without immediate supervision. ✓

✓
Ability to priorities: managing a wide range of tasks; especially at crucial times such
as reporting to parents.

✓
To be willing to undertake regular continued professional development.

✓
Must be highly organized and have good attention to detail.

✓
To be able to support a positive culture with colleagues and be a team player