assistant secretary jobs in New Cairo

Responsibilities:

• Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards.
• Counseling any employees struggling in their roles.
• Answering telephone calls and emails from customers and clients and directing them to relevant staff.
• Creating an office budget and ensuring all employees follow it.
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required.
• Interviewing and training new office employees and organizing their employment paperwork.
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.
• Reporting office progress to senior management and working with them to improve office operations and procedures.
• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
• Manage office supplies inventory and place orders as necessary.
• Perform receptionist duties: greet visitors, and answer and direct phone calls.
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
• Develop office policies and procedures, and ensure they are implemented appropriately.
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
• Manage office budget.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

Qualifications for Office Manager:

• Bachelor's degree in business administration, communications, or a related field.
• 2-5 years of work experience in an administrative/office management role.
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritise.
• Must be a self-starter and driven.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and analytical abilities.
• Must be proficient with Microsoft Office and Google products.

Job Types: Part-time, Internship, New grad

Pay: E£6,000.00 - E£12,000.00 per month