administrative assistant jobs in Giza

Sun World International is a California-based agriculture and technology firm engaged in fruit variety development, technology, intellectual property, and licensing. Technology and IP pursuits include one of the world’s leading table grape and specialty fruit breeding/genetics programs, a broad-based portfolio of plant patents and trademarks and investments in agriculture technology start-ups benefiting its global licensees. Licensing consists of sharing new proprietary stone fruit and table grape varieties, and the IP they comprise, with like-minded fruit growers and marketers in more than 15 countries around the world. The Company prizes creativity, innovation, and an entrepreneurial spirit. Its people strive for excellence by demonstrating leadership, passion, kindness, authenticity, courage, initiative, and curiosity.

ABOUT THE OPPORTUNITY:

Sun World is seeking a Licensing Administrative Assistant to join the team in Egypt. The Licensing Administration Assistant will manage licensing files, reports and provide general administrative support. The ideal candidate will have excellent written and verbal communication skills with strong attention to detail and will be well organized and committed to meeting critical deadlines.

MAIN DUTIES:

• Create and maintain domestic and international agreements or related documents under supervision and in accordance with regional regulations and best business practices.
• Manage, create and maintain the collection and record keeping of (a) Royalty Reports, (b) Invoices, (c) Requests for Billing for all Domestic and International Fruit Fee and Propagation Fees.
• Create and/or maintain a variety of reports, analysis, projections and documents related to licensing, royalties, expenses, budget tracking and proprietary plant inventory;
• Coordinate and attend company events independently or in a team environment, as needed;
• Provide general administrative and office management duties and support to the Licensing Manager and as further directed by Licensing Manager or Global Licensing Vice President.
• Submit approved accounts payable to Finance department for payment (S&T, local office rent, other reimbursement cost)

RESPONSIBILITIES:

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
• Oversee and maintain the Licensing Manager’s daily calendar of meetings and events. Skillfully organize complex calendars and align the availability of others to confirm scheduling of all types, resolving conflicts with respectful consideration and finesse.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Extensive use of Outlook and MS Teams, as well as DocuSign, Publisher, Adobe Pro and other software.
• Collect receipts and prepare expense reports. Process invoices.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned.
• Maintain the Licensing Manager’s directory of contacts.
• Assist in preparation and publishing of digital & print presentation materials, slide decks, financial spreadsheets & charts, bound reports, etc.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Licensing Manager in a positive light through great follow-through skills and sound judgment.
• Complete ad hoc projects as assigned.
• Meeting & event planning as assigned.
• Assist IP and Licensing Operations Lead.
• Collect all details and components to fully execute business contracts.

PROFESSIONAL SKILLS & QUALIFICATIONS:

• Bachelor's degree required.
• A minimum of 3 years of related experience required working in an Administrative Assistant role (within an international environment preferred).
• Fruit industry experience preferred.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally. Fluency in English and Arabic required. Other languages a plus (Spanish or French).
• Flexible hours as dictated by the needs of business for projects and meetings.

WORK SCHEDULE AND TYPE:

Initially, this person will work remotely from home from somewhere in Egypt 100% of the time, until Sun World starts up an office within Egypt. Once that happens, the person can work a hybrid schedule (some work from home, some at office).