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Office Administrator - job post

Guardian Glass
928 reviews
10th of Ramadan City
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10th of Ramadan City

Full job description

Your Job

Office Manager will organize and coordinate administration duties and office procedures. You will create and maintain a pleasant working environment, ensuring high level of organizational effectiveness, communication and safety. The position will be based in 10th of ramadan city, Sharqia Egypt

Our Team

We are a principled based company that relies heavily on teamwork and ingenuity. We pride ourselves on being the partner of choice for our internal and external customers.

What You Will Do

  • Schedule meeting and appointments for the plant manager and Operation Director.
  • Booking transport and taxis
  • Organize office operations and procedures
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations
  • Organizing plant visits/tour for officials and external people
  • Make office suppliers arrangements (water, cleaning, plants, candy machine, coffee machine) / purchasing office supplies and equipment and maintaining proper stock levels.
  • Organize the office layout and order stationery and equipment/Maintain the office condition and arrange necessary repairs
  • Ensuring that the invoices from suppliers are paid on time
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Greeting visitors and providing general administrative support
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Implementing and maintaining procedures and office administrative systems
  • Wok with European teams from Luxembourg, UK, Spain, Hungary and Poland
  • Organizing induction programs for new employees and assist in the onboarding process for new hires
  • Ensure that health and safety policies are up to date (work in collaboration with EH&S and HR), develop office policies and procedures, and ensure they are implemented appropriately.
  • Creating presentations and other management-level reports
  • Maintaining good communication inside of the plant.
  • Develop office policies and procedures, and ensure they are implemented appropriately.

Who You Are (Basic Qualifications)

  • Excellent communication skills in English.
  • Good negotiation and relationship building skills
  • Organized
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • IT skills
  • Accountable and responsible
  • Reliable with strong work ethic to deal with confidential matters

What Will Put You Ahead
  • Excellent time management skills and ability to multi-task and prioritize work
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Background in hotel or tourism industry.
  • Problem solving skills and ability to make things happen

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

As a Koch company, Guardian Glass is one of the world's largest manufacturers of float, value-added and fabricated glass products and solutions. We produce high-performance glass for architectural, residential, interior, transportation and technical glass applications. You'll find our glass in homes, offices and cars and in some of the world's most iconic projects

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.


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