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INSPIRE | EXHILARATE | DELIGHT

For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.

Every step at Chalhoub Group is taken to build a future where luxury dreams become reality — bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse — the Group’s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally.

Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future-proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM. Their collective efforts have earned the Group the Great Place to Work certification in several markets.

Sustainability is at the core of the Group’s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women’s Empowerment Principles, and to have pledged to reach Net Zero by 2040.

What you'll be doing

The Administration Coordinator is responsible for managing administrative projects and coordinating daily tasks and operational requirements, in addition to providing support across related areas.

Key Responsibilities

• • Assist in confidential correspondence, reports, and other complex documents
• • Provide support to project leaders and teams
• • Maintain and update databases related to specific projects or tasks
• • Conduct research and prepare statistical reports, documents, and presentations
• • Ensure proper tracking of requisitions, contracts, and orders
• • Participate in relevant projects and community activities as needed
• • Consolidate retail reports, prepare meeting minutes, and track action points and deadlines for retail leaders
• • Manage schedules and oversee administrative matters for the retail department, including leave tracking and movement trackers
• • Facilitate effective communication between store teams, support functions, and retail leadership
• • Utilize AI tools effectively to create presentations, design visual reports, and prepare impactful slides
• • Maintain strong proficiency in office and retail systems (e.g., Microsoft Office, Teams, SharePoint, retail dashboards)
• • Handle sensitive information with a high degree of confidentiality and professionalism
• • Coordinate logistics for retail events, trainings, and department-wide meetings to ensure smooth execution
• • Book meeting rooms, organize team activities, and support logistics for internal events and department gatherings

What you’ll need to succeed

• Minimum 3 years of experience as an executive assistant or any related field.

• Fluency in English language.
• Proficiency in Microsoft Programs ( Word, Excel, PowerPoint) is a must.
• The ideal candidate is dynamic, detail oriented, possesses strong follow-up skills with ability to leverage AI tools.

What we can offer you

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.

We Invite All Applicants to Apply

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.